Managing a Stock Enquiry

If you are in trading business then your staff should always have real-time information about the stock. Especially the person responsible for facing the customer should be aware of the product availability, pricing and location etc,. This becomes more challenging when there are multiple counters or sales people handling the stock enquiries. A Stock Enquiry Management feature in ERP is the right solution to overcome this challenge.

FactsERP comes with an easy to use and flexible solution for real-time stock enquiry management. Whether your staff are facing the customer in store or at customer’s location to book orders, our solution comes with real-time information to increase the sales conversion. The following are the benefits & features of Stock Enquiry Management in FactsERP. 

Benefits of FactsERP Stock Enquiry Management

• Product Quantity Status: You can track the quantities currently available in stock, quantities expected to arrive from PO, and quantities which are booked by customers. Based on this information, you can commit to customers on the expected date of availability. As a result, customers will be satisfied, leading to an increase in sales. 

• Product Locations: If you are storing your products in multiple locations, then easily track the availability of a product across the locations. If a customer wants to pick up the product from a particular location, you can quickly check if the item is available in that location. 

• Substitute Items: In certain categories of products, there are substitutes or alternatives or compatible products. In case a product requested by a customer is not available, your sales staff should be able to recommend the alternative products. This information can be quickly accessed with the substitute feature in FactsERP. This helps in cross improved selling and upselling of products. 

• Loss of Sale: Management should be aware and evaluate the sales they are losing due to non availability of products or high pricing. You can track the log to check the status of each enquiry, how much sale is lost and the reason for the loss of sale. This helps in taking corrective actions to avoid the possible loss in future. 

For a quick demo of FactsERP, call now on 052 640 3949.

Managing a Warehouse

Managing a warehouse is challenging especially if your company deals in multiple product lines or large inventory. If you are a trading company dealing with different products and inventory then it’s challenging to manage a warehouse. As a warehouse manager you are required to track the correct location of items, stock quantities and dispatch items on time. With the use of a warehouse management solution, it becomes easy to overcome the challenges mentioned above. 

When the stock arrives at the warehouse, it has to be placed in the right locations. It should be easier to find the bin or track locations while dispatching the stock. Moreover, the actual stock and the stock in the system should always match and be trackable in real-time. Without a proper warehouse management system, it’s quite difficult to manage inventory effectively. 

Warehouse Management Solution(WMS)

FactsWMS solution helps in effective management of complete warehouse. I have listed below the key benefits and advantages of FactsWMS.

Batch-wise Inventory Control: If you are dealing with products which are perishable and having expiry dates then batch-wise inventory is the perfect solution. Also, if you want to maintain your inventory with various other attributes such as pricing, then the inventory can be managed in batches. 

This helps in easy tracking of items relating to a particular batch. Also, when there is a return of goods then it’s easy to track with the batch number. FactsWMS comes with an industry standard process for easy management of batch-wise inventory.  

Serial Number Control (with Barcodes): A barcode based inventory system increase the efficiency of stock management. With enhanced functionality, all the items arriving at the warehouse can be scanned and placed at the respective locations. While dispatching the stock also, the items will be scanned which helps in easily tracking of the location of item at the time of dispatch. 

Increased Operational Efficiency: Having the FactsWMS will increase the efficiency of complete warehouse management. 

Improved Customer Service: When you receive an order from a customer, you can easily track how much stock is available and how much more to be purchased. Based on this information, you can commit with the customer on the delivery date. This helps in improved customer service leading to more sales. 

Real-Time Inventory Updates: As and when the stock arrives or dispatches from the warehouse, the quantities are updated in real-time. This helps in having accurate information of the stock availability.

To book a quick demo of FactsWMS get in touch with us or call on 052 640 3948.

Why is ERP required for Trading Companies?

A typical trading company buys products at the best price, stores them and sells them to customers to make a profit. It may look very simple if you read it but there are many things behind the scenes to run a successful trading business.

Usually, a trading company faces many challenges in the day to day operations. It has to manage the stock, deal with suppliers, and deliver to customers within deadline with competitive pricing. Buying at the best price, keeping the right stock levels, providing salespeople with the right information, and providing the best pricing to customers are some of the minimal requirements for a successful trading company. 

Benefits of ERP for Trading Companies

With so much competition in the market, having the right business software to manage the business is crucial. An ERP software gives power to the business to effectively manage various business functions from one application. 

Hence, I have listed below the benefits an ERP software brings for a Trading company. 

Inventory Management: You can manage your stock location wise, bin wise, or batch wise. Also, your employee will have real-time information about the availability for the stock and its location. 

Supplier Price Analysis: Compare the prices from multiple suppliers before placing a purchase order. This will help your business in increasing the profitability with the increase in profit or the sales volume due to the competitive price to customers. 

Complete supply chain management: You can manage the complete supply chain with an ERP system starting from the supplier to customers, all from one application. 

eMirsal: With the integration of eMirsal into the ERP system, it becomes easy if your business is dealing in exports and imports in Dubai.

Credit Limit Control: Monitor the customers who have availed more than their limits set and take necessary steps to control.

Approval Levels: Set multiple approval levels depending on the transaction type or value to have better control and without the need of sending emails or prints.

Stock based on Previous Sales: Easily create sales or product requirement projection based on the sales history.

ASN Integration: Plan your customer order deliveries effectively by tracking the upcoming shipments to be received using ASN integration.

Analyze Sales Performance: Easily measure the performance of salespeople by assigning targets, tracking their orders and monitoring the profitability of each salesperson. 

Bar Code/QR Code Integration: Enable barcodes for your products to easily track a products location or details while preparing orders. 

Expiry date wise tracking: You can also track the products with expiry dates. This will help in reducing the stock wastage, moving the products faster which are expiring soon or disposing off the products which are already expired. 

Category wise Pricing: Set pricing depending on the category of customers or salespeople. This will help in providing special pricing for certain customers who have been loyal to your business. 

Discount Levels and Schemes: Offer various schemes and discounts to your customers to increase the sales value. You can set easy automated rules depending on the order value or quantity. 

PDC Management: Manage all the PDC cheques which helps in easy tracking of the upcoming cheques. 

Cash Flow management: With the efficient management of receivables and payables, it helps in effective improvement of cash flow.

Advanced Analytics: Get advanced BI reports to check the performance at product level, salesperson level, category level etc.

Facts ERP has a custom built solution for Trading companies in UAE. Get in touch with us if you have any questions.

What is e-Mirsal?

Dubai customs has made it mandatory to use eMirsal platform for companies dealing in import and export. It is used to manage all your stock related transactions which are imported to and exported from Dubai. All the documents such as invoices, packing list, and certificates of origin are to be prepared and uploaded through the custom’s eMirsal platform.

How to use and manage eMirsal with your business software?

In fact, many companies are using ERP or Business software to manage the inventory which are not supported by eMirsal. Hence, it becomes challenging to manage the transactions on both the current system and eMirsal simultaneously. 

Hence, we are introducing FactsMirsal for your business to manage both the inventory and e-Mirsal transactions in one platform. Moreover, it is integrable to your existing ERP software. It will help in easy tracking of all the transactions and comply with the requirements of Dubai customs.

I have listed below the key benefits and features of FactsMirsal solution for your business.

Benefits and Features of FactsMirsal:

• HSN code wise inventory masters and control: Manage and control all your products using the HSN codes for easy identification.
• Upcoming shipment alerts: Get alerts on your dashboard or email for the upcoming shipments.
• Barcode scanning features: Enable the barcodes system for easy tracking and management of your stock.
• Bill of entry and exit: Track all the bill of entry/exit documents with details such as statistical quantity and gross weight.
• Multi-currency: Manage multiple currencies depending on the location of the customers and suppliers you are dealing with.
• Bill of entry wise stock balance: Get complete details of your stock balance, based on the bill of entry with just a click.
• Inventory balance and stock aging: Get all types of reports including stock aging and inventory balance.
• PWA based data collection: Enable mobility by providing PWA access for the staff who are collecting stock data.
• Important Documents & Details: Print and manage important documents such as delivery note, packing list, and certificate origin.
• Print in multiple formats: The output files are supported in Excel, Word, Pdf and csv for easy uploading and communication. Also the FactsMirsal comes with easy excel import option.
• In-built BI tool: Our solution comes with an in-built business intelligence (BI) tool for enhanced reporting and analytics.

To summarize, Dynamics Axis is offering FactsMirsal Software to manage the complete inventory along with the e-Mirsal compliance for import and export companies in Dubai.

An ERP software will help by integrating all the business functions and enabling a smooth flow of business processes, and it will help in overcoming the challenges faced by Construction companies.